Guidelines for New Hires Now Available
At the University of California, San Diego (UCSD), all new employees, including student employees, are required to complete certain mandatory trainings to ensure compliance and support workplace success.
**Mandatory Trainings for All Employees**
All employees must complete UC San Diego Required Trainings, which cover essential workplace topics such as workplace safety, sexual harassment prevention, diversity, equity, and inclusion, and compliance and policy awareness. These trainings are primarily provided in online interactive modules to facilitate engagement and input from employees.
While the exact deadlines may vary, typical university practice requires completion shortly after hire—often within the first few weeks or within the first 30 days of employment—to ensure timely compliance and introduction to campus policies. Supervisors are supported by resources like the Supervisor Toolkit, which includes guidance on managing student employees and ensuring required trainings are completed.
**Additional Trainings for Specialized Roles**
For faculty employees, such as coaches, additional mandatory trainings may include CSU employee training based on role (such as Data Security, FERPA), annual rules education on NCAA legislation related to recruiting, and Current AED/CPR and First Aid certification (provided at no cost).
**Background Checks**
Background checks are mandatory for new staff hires and transfers into critical positions at UCSD. Critical positions involve access to or work with sensitive areas such as cars, cash, children, keys, computers, and other valuables. Background checks are also required for all student and staff volunteers, as well as undergraduate students participating in course-related activities.
**Benefits Orientation and Registration**
The Benefits Orientation takes place from 10:30 a.m. to 12:30 p.m. and can be found at [blink.our website/go/benefitsorientation](blink.our website/go/benefitsorientation). New employees can register for Benefits Orientation via the UC Learning Center. Enrollment for benefits must be done through UCPath within 31 days from the official start date.
**Campus ID Cards**
Campus ID Cards are issued by the Campus Cards Office, which operates by appointment only on Mondays, Wednesdays, and Thursdays. To buy a parking permit at UCSD, you need your employee ID number or your offer letter from your department.
**Support for Employees**
The Faculty and Staff Assistance Program (FSAP) is a confidential Employee Assistance Program (EAP) that helps campus faculty and staff, Postdoctoral and Visiting Scholars, UC San Diego emeriti and retirees, and provides support for campus leaders, managers, and supervisors.
UC San Diego also provides a private space for employees who are nursing to express milk, in compliance with state law. Career Connection assists UC San Diego employees with career planning, goal-setting, job enhancement, and lateral or upward mobility.
Background checks are required for all staff and non-academic student positions, including those with job titles such as STDT 2, STDT 3, STDT 4, and STDT RESEARCHER. Parking at SIO requires the SIO supplement in addition to the UCSD Parking Permit. The Benefits Orientation for eligible faculty and staff is offered via Zoom on the 2nd and 4th Monday of each month.
In addition to the mandatory UC San Diego Required Trainings, new employees may be interested in exploring various non-work related educational opportunities for personal growth. These may include online courses about lifestyle, fashion-and-beauty, food-and-drink, home-and-garden, relationships, pets, travel, cars, education-and-self-development, and shopping, which can contribute to one's overall personal development.
For those focusing on career development, resources such as Career Connection can offer assistance with career planning, goal-setting, job enhancement, and both lateral and upward mobility.
To balance work and personal life, support services like the Faculty and Staff Assistance Program (FSAP) provide confidential assistance for campus faculty and staff, as well as UC San Diego emeriti and retirees, offering support for personal issues such as stress management, family concerns, and work-life balance.
Pursuing an education isn't limited to one's professional life; continuous learning can also extend to personal hobbies like cooking (food-and-drink), home decorating (home-and-garden), and even raising pets.
Incorporating hobbies and non-work related topics of interest into one's life can greatly contribute to a fulfilling lifestyle, creating a balance between professional and personal growth.
Workplaces within the University, such as the Scripps Institution of Oceanography (SIO), may require additional specific permits or trainings, such as the SIO supplement for parking.
